Work Smarter: Cloud-Based Legal Case Management That Goes Where You Go
CaseRatio is specialist criminal law case management software with offline capability. Built for Legal Aid solicitors, it combines private defence workflows, finance, and communication tools in a single system.
Integrating Cases, Practice, and HR Management
Total control over your firm’s three most critical assets: its cases, its people, and its time
Matter Management
- Support for multiple matter types (e.g., Criminal, Prison, Immigration, etc.)
- Store and manage all matter-related documents
- Organize and track schedules based on each matter
Practice Management
- Split bills among multiple fee earners
- Generate various practice management reports
- Record time and disbursements, and create invoices accordingly
HR Management
- Assign individual roles based on job titles
- Manage holidays, holiday bookings, and office attendance
- Set user-specific rates
Everything in one place—without the busywork
Designed with criminal practice in mind: open files in the field, file emails in context, and keep finance joined‑up with the work.
Case & Matter Manager
Search, filter, and action every matter from a single, responsive workspace. Tasks, emails, documents, and time all live in context.
Police Station & Duty
Rapid intake at the station or prison, with structured attendance notes that also capture time and disbursements—online or offline.
Legal Aid Suite
Purpose‑built flows for crime lower & higher, duty allocations, claim prep, and audit‑ready reporting for LAA requirements.
Email & Calendar (MS 365)
Two‑way sync for matter‑aware email filing and smart calendaring. Court dates, deadlines, and tasks are created automatically.
Finance & Ledgers
Client and office account ledgers in one place. Bills, receipts, transfers, VAT and month‑end close—joined up with casework.
Document Automation
Template builder for letters, forms and bundles. Merge data from matters to generate accurate docs in seconds.
Contacts: Courts, Prisons, Police
A structured directory of justice partners, with the details you actually need when time is tight.
Reporting & KPIs
Visual dashboards for caseload, WIP, aged debt, duty coverage and compliance metrics—exportable in a click.
Central diary & court listings
Share team calendars to allocate duty, track court attendance, and spot missing notes. Matter timelines are generated automatically from court dates and tasks.
Purpose‑built for Legal Aid and Private work
Toggle to see how CaseRatio adapts to different caseloads. We have captured the steps, roles and data you need—so the right outcomes are the default.
Duty & Police Station
- Open matters from structured station notes (even when offline)
- Auto‑create tasks, time, and follow‑ups on upload
- Flag missing attendance notes; track coverage obligations
Crime Lower & Higher
- Stage‑based workflows with required data checks
- Prepare claims with the right evidence captured by design
- Audit trails and activity logs for LAA review
Compliance & Supervision
- Central calendar and team dashboards for visibility
- Role‑based permissions and templated approvals
- Quantify productivity and service levels by office or team
White‑Collar & Investigation
- Chronologies, exhibits and disclosure packs aligned to the matter
- Bespoke milestones for interviews, s.2/s.7 notices, and charging decisions
- Matter economics: rates, phases, estimates, and fee approvals
Client Experience
- Secure updates, branded documents and clear next‑steps
- Engagement letters and source‑of‑funds checks built in
- Email filing that never loses context
For enterprise & team account
- Live WIP, aged debt and budget variance against estimate
- Authorisation flows for discounts and write‑offs
- Insight reports by team, fee earner and practice area
AI Coming Soon!
Revolutionary artificial intelligence is coming to CaseRatio. Automate case analysis, generate legal documents, and streamline workflows like never before.
Smart Case Analysis
AI-powered insights and pattern recognition for your legal cases
Document Generation
AI-assisted legal document creation and template suggestions
Precision Targeting
Laser-focused case matching and client recommendation engine
Legal Case Management that works anywhere you do
CaseRatio is an offline‑capable case management platform for criminal defence teams. It unites Legal Aid and Private workflows with finance, email and calendars—so your firm runs on one, coherent system.
What clients say about CaseRatio
A realistic, explainable ROI
Use your own inputs to estimate potential time savings. Replace these assumptions with firm‑specific numbers during onboarding.
Your assumptions
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Estimated annual hours saved
Book a demo
Tell us a bit about your firm and caseload mix. We can tailor the session to Legal Aid, private, or a blend of both.